Reports are due 2/28/2022.
Annual Reports must be submitted by 5:00pm on Monday, February 28th, 2022. 

Contact Erika Jenns, jennse (at) stls (dot) org, with questions.

Watch the recording of the first Annual Report Party (Workshop) from 2/9/2022: https://youtu.be/xf45kkGCoH0

Throughout the annual report process, updates will be provided here. 

• The report portal (CollectConnect) is open!

Erroneous Edit Checks - Section 3:

DLD has been working with Baker & Taylor and others to resolve the edit check issues in the new Programming questions in Part 3 of the Annual Report, and we appreciate your patience very much. For the edit checks to be cleared so that libraries are able to submit their reports, changes in the instructions are required. Questions 3.19, 3.19a, 3.19b, 3.26, 3.26a, and 3.26b will each require a response and the following steps should be taken. 

SYNCHRONOUS PROGRAM SESSIONS and ATTENDANCE

    For Questions 3.19, 3.19a, 3.19b, 

        If you have broken out Synchronous Program Sessions for Children by age group, 0-5 and 6-11, please complete Q3.19a and Q3.19b.  Enter the total in Q3.19. 
        If you have not broken out Synchronous Program Sessions by age group, enter the Number of Children's Programs in Q3.19, and enter N/A in Q3.19a and Q3.19b.

    For Questions 3.26, 3.26a, 3.26b,

        If you have broken out Synchronous Children's Program Attendance by age group, 0-5 and 6-11, please complete Q3.26a and Q3.26b.  Enter that total in Q3.26.

        If you have not broken out Synchronous Children's Program Attendance by age group, enter the Children's Program Attendance in Q3.26, and enter N/A  in Q3.26a and Q3.26b.

    Please note that the Number of Children's Programs (Q3.19) will not be totaled in the Total Number of Synchronous Programs (Q3.21), and the Children's Program Attendance (Q3.26) will not be totaled in Total Attendance at Synchronous Programs (Q3.28).

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Updates to Section 3: Library Programs

In the 2021 Annual Report for Public and Association Libraries, there are new data elements (or “questions”) which fall under Part 3, Library Programs, Policies and Services. These upcoming changes in the Annual Report will mean that libraries will be recording some data differently and should start tracking program data differently in January 2022 or as close to then as possible. 

• Programs – New Wording
  What was previously called Programs is now called Synchronous Programs. Programs happening live, (which are all in-person programs and some virtual programs) are now referred to as Synchronous Program Sessions. Since the definition of a library program already included all in-person programs and live virtual programs, this revision does not change the method in which the data was previously collected.

• Programs and Pre-recorded Program Sessions – Virtual
  There will be four virtual program categories beginning in the 2021 annual report:
  • Synchronous Virtual Program Sessions (live streaming)
  • Synchronous Virtual Program Attendance
  • Asynchronous Virtual Program Sessions (pre-recorded)
  • Asynchronous Virtual Program Views in First 7 Days After Posting (pre-recorded)
• Programs – Definition of Children’s
  Previously the definition of children’s programs encompassed those offered for ages 0-11. Children’s programming is being further broken out by age.

Beginning in the 2021 Annual Report, there will be separate questions for ages 0-5, and ages 6-11

• These categories will appear in the 2021 Annual Report for Public and Association libraries.  However, for 2021, there will also still be questions for the ages 0-11 category as libraries have not been instructed to collect data in categories broken down by age.
• The questions for Number of Children’s Programs and Children’s Program Attendance are being retained for one more cycle to ease the transition to this new set of data elements for synchronous programs.
• Libraries should start tracking children’s programs using the 0-5 and 6-11 categories as of January 2022 or as close to then as possible.

Programs – Location
There will also be two new questions breaking out total program sessions between in-library and off-site. These will not be subdivided by age groups, and there will not be questions on attendance.

Summary and follow-up: 

Libraries are not required or expected to report this data in 2021 but the questions will appear on the 2021 annual report.  Libraries are encouraged to begin collecting this data in January 2022 (or as close to then as possible.) If libraries are already collecting this data to report to their community (such as the number of asynchronous [pre-recorded] program sessions and views), they will have the opportunity to report that in the 2021 Annual Report. 

Annual Report Party #1

Date: Wednesday, February 9, 2022

Time: 9:00am - 11:30am

Register: https://stls.libcal.com/event/8656231

Annual Report Party #2

Date: Tuesday, February 15, 2022

Time: 1:00pm - 3:30pm

Register: https://stls.libcal.com/event/8656262

Download a blank copy of the FY2021 survey.
Forgot your password? Email Erika Jenns: jennse (at) stls (dot) org

Access the Report Portal:

When the portal opens, you will receive an email from Erika Jenns, STLS Engagement Consultant. 
Tp access the Annual Report Portal (Bibliostat Collect Connect by Baker & Taylor), visit: https://collectconnect.baker-taylor.com/

Things you can do to prepare:

• Print out a copy of last year's report & review.
• Gather trustee contact information for Part 10.
  *Remember, this information is for library trustees moving forward, beginning on February 1, 2022. 
• Begin working with your treasurer, accountant, or library financials person now. Gather financial data for Sections 11-14. 
• Prepare programming data for part 3. Note: There are some changes to the programming section for the FY2021 report. See the "Updates" box in the right hand column for more details.